Dynamic QR Codes For HR Business: Streamlining Processes and Enhancing Employee Engagement

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Jonathan Palley Feb 15, 2024
HR professionals and businesses face different challenges every day. From recruitment and onboarding to employee training and management, it seems to be never-ending and they need to keep an eye on each of those every day. 

However, this does not mean that there is no solution to make things a little bit lighter on their end. In recent years, dynamic QR codes have been gaining popularity and just for payment transactions but also for making administrative operations more straightforward and easier. 

Curious how a QR code for HR business can help? Well, that’s what we will be discussing in this blog. So without further ado, let’s get started!

Common Uses of Dynamic QR Codes in HR

Before we get into the main purpose of this blog post, let’s first take a look at what QR codes are. This way you will gain a better understanding of how QR code works for the HR teams and businesses that have started integrating it.

Essentially, a QR code or Quick Response code is similar to how traditional barcodes work – they are just an advanced and enhanced version of it. QR codes are the square-shaped pixelated barcodes that you can see in restaurants, clinics and offices. They are used to store different types of information like text, URLs, vCard, images and even videos. 

And what’s great about them is that they can be scanned using mobile devices or tablets with a camera using a QR code reader app.

So what are the ways you and companies can use it for the human resource department? Here are most of the common uses:
  • Job postings
  • Job opening
  • Job application
  • Onboarding
  • Attendance tracking
  • Employee feedback
  • Performance tracking and monitoring
See, there’s actually quite a lot that it can be used for. The only limit is just your imagination. 

Benefits of Using Dynamic QR Codes in HR

Now aside from the ways you can use it, there are actually numerous benefits to using QR codes. And it benefits the HR professionals and employees themselves. 

Let’s take a look at its top 3 benefits:

Saves time and Effort in Recruitment and Onboarding

It is not easy to find a suitable candidate for a certain position. At the same time, the onboarding process can take as long as you have to run your newly hired employee to the regulations, policies and work process within your client’s business. 

By using dynamic QR codes, you can say goodbye to these time-consuming workloads and say hello to a faster recruitment process.

For example, QR can let job seekers easily access job postings and company information, reducing their need for additional research. Similarly, it can also be used to direct new employees to a recorded training video material and company policies. 

Instant Access to Employee Information

As an HR professional, you have to ensure that you keep a close eye on all company employees' data. From their benefits enrollment, payroll information and leave request, it is your responsibility that all are processed efficiently to avoid disputes. 

Integrating QR code technology into your system allows you to automatically update information. In turn, employees can use these QR codes to gain access to the updates on their request without the need to contact you. 

Contactless Verification of Employee Attendance

QR codes are also a perfect solution for contactless employee attendance verification. In the wake of events like conferences and training sessions, you can just simply scan a QR code to verify an employee’s attendance. 

Moreover, it is also a great way to gather feedback from them in order for you to learn more about how to improve their working conditions. 

How to Create Dynamic QR Codes in HR Business

Now that we have explored the benefits of using QR codes in HR business, we will now look into how to create them. 

Creating QR codes is an easy and simple process. In addition to this, QR codes can be generated for free. One generator tool we recommend is QR Code Generator Hub, they offer customized dynamic QR codes and provide unlimited scanning and free tracking. 

Going back, here are the steps to creating a QR code:

Step 1: Identify the information you want to store in the QR code. You can store contact information, any job openings and postings, employee training materials and company materials
Step 2: Visit the QR Code generator hub and input the details you want to store. 
Step 3: Customize the QR code to match your HR business branding and give it a professional look
Step 4: Test the QR code before implementing it in your HR work. 


In summary, QR codes have become an essential tool for HR professionals and businesses to simplify the various aspects of their work landscape. It can be used for training, onboarding, job posting and even employee attendance checking. 

It is truly a powerful tool to make employers increase productivity, while also saving time to make work processes more efficient.


How do I create a QR code for my staff?

There are many ways to create a QR code for your staff. One way is to use a QR code generator such as QR Code Generator Hub. With this service, you can create a QR code that includes your logo, colors, and style. The QR code will also include unlimited scans and free tracking.

To get your own QR code for your business, you can use a QR code generator like QR Code Generator Hub. 

With QR Code Generator Hub, you can create QR codes for free that include your logo, colors, and style. Plus, QR Code Generator Hub provides unlimited scans and free tracking, so you can see how your QR code is being used.

What do businesses use QR codes for?

There are many ways businesses can use QR codes. For example, businesses can use QR codes to promote their products or services, provide customers with coupons or discounts, or even just to provide information about their business. QR codes are a versatile tool that can be used in a variety of ways to benefit businesses.

Do businesses still use QR codes?

Yes, businesses still use QR codes as a way to engage with their customers. QR codes provide a quick and easy way for customers to access information about a business, product, or service. By scanning a QR code, customers can be directed to a website, social media page, or video. QR codes are an easy way for businesses to connect with their customers and provide them with relevant information.

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Jonathan Palley